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About FSRS

The Federal Funding Accountability and Transparency Act (FFATA) was signed on September 26, 2006. The intent is to empower every American with the ability to hold the government accountable for each spending decision. The end result is to reduce wasteful spending in the government. The FFATA legislation requires information on federal awards (federal financial assistance and expenditures) be made available to the public via a single, searchable website, which is www.USASpending.gov.

The FFATA Subaward Reporting System (FSRS) is the reporting tool Federal prime awardees (i.e. prime contractors and prime grants recipients) use to capture and report subaward and executive compensation data regarding their first-tier subawards to meet the FFATA reporting requirements. Prime contract awardees will report against sub-contracts awarded and prime grant awardees will report against sub-grants awarded. The sub-award information entered in FSRS will then be displayed on www.USASpending.gov associated with the prime award furthering Federal spending transparency.

REPORTING TIMELINE FOR PRIME CONTRACTORS

Prime Contractors awarded a Federal contract or order that is subject to Federal Acquisition Regulation clause 52.204-10 (Reporting Executive Compensation and First-Tier Subcontract Awards) are required to file a FFATA subaward report by the end of the month following the month in which the prime contractor awards any subcontract greater than $25,000. This reporting requirement will be phased-in (see below):

  • Phase 1: Reporting subcontracts under federally-awarded contracts and orders valued greater than or equal to $20,000,000, reporting starts now.
  • Phase 2: Reporting subcontracts under federally-awarded contracts and orders valued greater than or equal to $550,000, reporting starts October 1, 2010.
  • Phase 3: Reporting subcontracts under federally-awarded contracts and orders valued greater than or equal to $25,000, reporting starts March 1, 2011.

Although the requirement to report subawards is being phased-in at certain dollar levels, if you would like to start reporting prior to the start date for your subcontracts, the system is available to you for reporting.

REPORTING TIMELINE FOR PRIME GRANT RECIPIENTS

Prime Grant Recipients awarded a new Federal grant greater than or equal to $25,000 as of October 1, 2010 are subject to FFATA sub-award reporting requirements as outlined in the Office of Management and Budgets guidance issued August 27, 2010. The prime awardee is required to file a FFATA sub-award report by the end of the month following the month in which the prime recipient awards any sub-grant greater than or equal to $25,000.

» Click here for Public Law 109-282 FFATA Legislation

» Click here for Public Law 110-252 FFATA Legislation

» Click here for Federal Acquisition Regulation

» Click here for OMB Guidance on Subaward and Executive Compensation Reporting

Top    Frequently Asked Questions

For Help: Federal Service Desk   Version 3.4

Question of the month:
Who is required to file a FFATA report in FSRS?

The FFATA Sub-award Reporting System (FSRS) will collect data from Federal prime awardees on sub-awards they make: a prime grant awardee will be required to report on its sub-grants and a prime contract awardee will be required to report on its sub-contracts.

CONTRACTS
In accordance with Federal Acquisition Regulation clause 52.204-10 (Reporting Executive Compensation and First-Tier Sub-contract Awards), Prime Contractors awarded a federal contract or order are required to file a FFATA sub-award report by the end of the month following the month in which the prime contractor awards any sub-contract greater than $25,000. This reporting requirement will be phased-in (see below):

Phase 1: Reporting sub-contracts under federally-awarded contracts and orders valued greater than or equal to $20,000,000, reporting started July 8, 2010.

Phase 2: Reporting sub-contracts under federally-awarded contracts and orders valued greater than or equal to $550,000, reporting started October 1, 2010.

Phase 3: Reporting sub-contracts under federally-awarded contracts and orders valued greater than or equal to $25,000, reporting starts March 1, 2011.

Although the requirement to report sub-awards is being phased-in at certain dollar levels, if you would like to start reporting prior to the start date for your sub-contracts, the system is available to you for reporting.

GRANTS
In accordance with 2 CFR Chapter 1, Part 170 REPORTING SUB-AWARD AND EXECUTIVE COMPENSATION INFORMATION, Prime Awardees awarded a federal grant are required to file a FFATA sub-award report by the end of the month following the month in which the prime awardee awards any sub-grant equal to or greater than $25,000. The reporting requirements are as follows:

  1. This requirement is for both mandatory and discretionary grants awarded on or after October 1, 2010.

  2. All sub-award information must be reported by the prime awardee.

  3. For those new Federal grants as of October 1, 2010, if the initial award is equal to or over $25,000, reporting of sub-award and executive compensation data is required.

  4. If the initial award is below $25,000 but subsequent grant modifications result in a total award equal to or over $25,000, the award will be subject to the reporting requirements, as of the date the award exceeds $25,000.

  5. If the initial award equals or exceeds $25,000 but funding is subsequently de-obligated such that the total award amount falls below $25,000, the award continues to be subject to the reporting requirements of the Transparency Act and this Guidance.

Frequently Asked Questions

October 29th, 2010

Please click on the question to review the answer.

General

Q. What is the Transparency Act?

A. The Federal Funding Accountability and Transparency Act (FFATA or Transparency Act - P.L.109-282, as amended by section 6202(a) of P.L. 110-252) requires the Office of Management and Budget (OMB) to maintain a single, searchable website that contains information on all Federal spending awards. That site is www.USAspending.gov.

Q. What is required to be reported as part of the Transparency Act?

A. FFATA prescribes specific pieces of information to be reported:

1. The following data about sub-awards greater than $25K

  1. Name of entity receiving award
  2. Amount of award
  3. Funding agency
  4. NAICS code for contracts / CFDA program number for grants
  5. Program source
  6. Award title descriptive of the purpose of the funding action
  7. Location of the entity (including congressional district)
  8. Place of performance (including congressional district)
  9. Unique identifier of the entity and its parent; and
  10. Total compensation and names of top five executives (same thresholds as for primes)

2. The Total Compensation and Names of the top five executives if:

  1. More than 80% of annual gross revenues from the Federal government, and those revenues are greater than $25M annually and
  2. Compensation information is not already available through reporting to the SEC.

Classified information is exempt from the prime and sub-award reporting requirement as are contracts with individuals.

Definitions for data elements may be found beginning October 1, 2010 at the data dictionaries maintained on www.USAspending.gov.

Q. What is a sub-award?

A. The Office of Management & Budget issued guidance identifying the requirement to report first-tier sub-awards on April 6, 2010 and that guidance may be found at the OMB Open Government site at http://www.whitehouse.gov/omb/open. That guidance defines a sub-award as generally referring to a monetary award made as a result of a Federal award to a grant recipient or contractor to a sub-recipient or sub-contractor respectively.

Q. Why is sub-award information being collected?

A. The Federal Funding Accountability and Transparency Act (Transparency Act) requires OMB to "ensure the existence and operation of a single searchable website" for Federal awards. The Transparency Act's definition of "Federal awards" included not only prime awards for grants, cooperative agreements, loans, and contracts, but also included sub-grants and sub-contracts. The guidance issued today will begin the process by which we will be able to further implement the Transparency Act and enhance the transparency of federal spending.

Q. Federal agencies already report prime award(ee) information to www.USAspending.gov.. Are there new reporting requirements for Federal agencies under FFATA?

A. No. There are no new Federal agency reporting requirements, beyond those already required by the Office of Management and Budget (OMB) Memorandum M-09-19 for grant making agencies. OMB M-09-19 strongly encourages Federal agencies to ensure the accuracy and data quality of the prime award information they report. For Federal agencies awarding contracts, the reporting requirements are governed by the Federal Acquisition Regulation (FAR) Subpart 4.14--Reporting Executive Compensation and First-Tier Subcontract Awards.

Q. Who will be required to report executive compensation and sub-award information associated with these Federal contracts and grants?

A. A prime grant awardee will be required to report its sub-grants and a prime contract awardee will be required to report its sub-contracts.

Q. Who is considered a Prime Awardee?

A. Both Prime Contractors and Grants Recipients are considered "Prime Awardees" when registering in FSRS.

Q. How will these prime awardees report this information?

A. Prime awardees will report using the FFATA Sub-award Reporting System (FSRS). The tool will pre-populate, to the maximum extent possible, recipient information from existing Federal agency databases, such as the System for Award Management (SAM), to reduce the burden associated with this new FFATA reporting. All Federal contractors and prime grant recipients are required to register in SAM.

User guides, FAQs, and an on-line demonstration are currently available at the FSRS website (www.fsrs.gov) for the contract sub-award reporting capability. Grant sub-award reporting user guides, FAQs, and an on-line demonstration will be incorporated into FSRS on October 29, 2010.

OMB is planning to issue additional guidance to agencies to provide more instructions for financial assistance reporting requirements.

Q. How much time does a prime awardee have to report executive compensation or sub-award information?

A. The prime recipient will have until the end of the month plus one additional month after an award or sub-award is obligated to fulfill the reporting requirement. For example, if a sub-award was made on October 15, 2010, the prime recipient has until November 30, 2010 to report the sub-award information.

Q. For ARRA-funded Federal contracts and/or grants covered under this FFATA sub-award reporting requirement, will reporting be required to both FederalReporting.gov and FSRS?

A. For ARRA-funded Federal contracts that are subject to FFATA reporting, the prime recipient will be required to report the ARRA-funded Federal contracts to both FederalReporting.gov and FSRS if the contract so requires.

For ARRA-funded Federal grants that are subject to FFATA reporting, the prime recipient will not be required to report the ARRA-funded Federal grants to both FederalReporting.gov and FSRS. ARRA-funded grants will continue to be reported to FedReporting.gov only and non-ARRA funded grants will be reported to FSRS only.

Q. What guidance or other documents implement these FFATA reporting requirements?

A. The Office of Management & Budget has issued guidance related to Open Government and Transparency to include an April 6, 2010 memo requiring the reporting of first-tier sub-awards. The guidance may be found at the OMB Open Government site at http://www.whitehouse.gov/omb/open.

The Office of Management & Budget issued guidance containing specific instructions on the sub-award reporting on August 27, 2010. The guidance may be found at the OMB Open Government site at http://www.whitehouse.gov/omb/open.

On July 8, 2010, an interim FAR Rule with request for comments was published that contains information on the FFATA reporting requirements for Federal contracts. Comments were due by September 7, 2010.

PRA information collections regarding sub-award and executive compensation reporting requirements for grants and SAM registration for prime grantees was published on July 23, 2010.

Q. What SAM information can the awardee change in their profile? Will the user also have to make these changes in SAM as well?

A. The awardee cannot change any SAM information within FSRS. They will need to make the changes in SAM, then the data in FSRS will update based on the SAM feed.

Q. What if the Recipient location/project place of performance is outside of the United States? Do the required address fields, including Zip Code+4 field, turn off or otherwise accommodate data entry for non-domestic addresses?

A. FSRS is able to accept foreign recipient locations and/or project place of performance. When completing an editable location field, the prime awardee selects "Non-US" from the State drop down menu. When Non-US is selected for State, then a non-United States country must be selected and the zip code field and the Congressional District become optional.

Q. Will there be any language support for Foreign Grantees?

A. No. Foreign language support is not part of the system requirements.

Q. You said data was coming over from FPDS for contracts and from USAspending for grants. Which FPDS dollar value field is being used to determine the proper reporting threshold for contracts, and which dollar value field from the FAADS Plus reporting format are being used to determine the proper reporting threshold for Grants?

A. FSRS uses the "Award Amount" (formerly "Total Dollars Obligated") field value from FPDS to determine if prime contract data meets the FFATA reporting threshold. FSRS uses an aggregated award amount calculated by Federal Award Identifier Number (FAIN) in USAspending represented as the Total Fed Funding Amount (Sum of Federal funding amount of base and all modifications).

Q. Under compensation, if the organization is a state entity or university, who do they enter into the system as the top five executives?

A. The Transparency Act requires a prime awardee to provide, for their DUNS number and the DUNS number of their sub-awardee(s), the names and total compensation of the five most highly compensated officers of the entity if the entity in the preceding fiscal year received 80 percent or more of its annual gross revenues in Federal awards; and $25,000,000 or more in annual gross revenues from Federal awards; and the public does not have access to this information about the compensation of the senior executives of the entity through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. §§ 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. See FFATA § 2(b)(1).

Q. Does the system automatically update or do you need to exit the system to see if it has been updated?

A. As you save, or save and continue, while creating a FFATA sub-award report, FSRS saves your information. If you reopen a FFATA sub-award report to edit previously entered data, FSRS saves the updated information upon either the save, or save and continue command.

Q. Does the agency have a requirement to ensure FFATA sub-award reports have been submitted by the prime for grants the agency has awarded?

A. No. There are no new Federal agency reporting requirements, beyond those already required by the Office of Management and Budget (OMB) Memorandum M-09-19. However, Federal agencies are strongly encouraged to ensure the accuracy and data quality of the award information they report.

Q. What system do you use to confirm Congressional District? USPS? House.gov?

A. FSRS uses http://www.zip-codes.com/ as the source of the Congressional District look-up table. The data set includes the 111th Congressional District alignment to the Zip+4 value

Q. How will primary recipients report on funds given to individuals, without violating the Privacy Act?

A. Federal awards given to individuals are not subject to the Transparency Act's reporting requirements as discussed in the August 27, 2010 OMB guidance, Open Government Directive - Federal Spending Transparency and Sub-award and Compensation Data Reporting which states "For grants, both mandatory and discretionary grants, equal to or over $25,000, and awarded on or after October 1, 2010 must be reported by the prime awardee.

The following are not subject to the Transparency Act's reporting requirements:

  1. Grants, whether existing or new as of October 1, 2010, that are funded by the Recovery Act. Rather, such awards will continue to report those awards and related sub-awards through FederalReporting.gov;
  2. Transfers of title between Federal agencies of Federally owned property;
  3. Federal inter-agency transfers of award funds;
  4. Cooperative Research and Development Agreements (CRDAs), as defined under 15 U.S.C. 3710a;
  5. Federal awards to individuals who apply for or receive Federal awards as natural persons (i.e., unrelated to any business or non-profit organization he or she may own or operate in his or her name);
  6. Federal awards to entities that had a gross income, from all sources, of less than $300,000 in the entities' previous tax year; and
  7. Federal awards, if the required reporting would disclose classified information."

Q. Do these regulations apply only to U.S. primary recipients, or do they also apply to nondomestic primary recipients? What about U.S. primary recipients with non-domestic sub-recipients?

A. Yes. With some limited exceptions, the reporting requirements apply to all prime awardees of Federal grants, including foreign prime recipients and foreign sub-awardees. FSRS is able to accept Non- US recipient locations and Non-US principal place of performance. Please contact your awarding agency with any specific questions regarding applicability.

Q. Do these regulations apply if the sub-recipient is a state, local, or tribal government?

A. Yes.

Q. What rules apply for contracts awarded under grants?

A. At present, the reporting requirements pertain to sub-grants awarded underneath a prime Federal grant. To facilitate transparency of Federal funds awarded through grants, OMB will consider future additional guidance related to the collection of sub-award data. These may include capturing information about: procurements under grants, grant awardees' costs other than sub-awards and procurements, and sub-awards under other types of Federal financial assistance awards.

Q. Under what circumstances must a primary recipient report its own executive compensation?

A. The Transparency Act requires a prime awardee provide, for their DUNS number and the DUNS number of their sub-awardee(s), the names and total compensation of the five most highly compensated officers of the entity if the entity in the preceding fiscal year received 80 percent or more of its annual gross revenues in Federal awards; and $25,000,000 or more in annual gross revenues from Federal awards; and the public does not have access to this information about the compensation of the senior executives of the entity through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. §§ 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. See FFATA § 2(b)(1).

Q. What do the codes in the status bar mean?

A. The status codes are DRT (Draft), SUB (Submitted) and RPN (Re-opened). There is a legend in the lower right of the screen.

Q. Do cooperative agreements have to be entered?

A. Yes. OMB's August 27, 2010 guidance outlines the requirements for Federal Agencies and prime contractors and prime grant and cooperative agreement awardees (collectively "prime awardees") for reporting sub-award and executive compensation data pursuant to the Federal Funding Accountability and Transparency Act of 2006 and associated 2008 amendments (the "Transparency Act" or "FFATA" ). In FSRS, use of the term "grants" includes both grants and cooperative agreements.

Q. Will all federal agency contracts/grants be available in this system? Also, will awardees be submitting this information on a macro level view across Federal programs? For example, if one awardee has 28 grants/contracts, will they be program centric or Federal agency centric?

A. FSRS interfaces with the Federal Procurement Data System-Next Generation (FPDS-NG) for Agency-reported contract award information and with USAspending for Agency-reported grant award information. FSRS takes an “awardee-centric” approach allowing the prime awardee to manage (using their Awardee Worklist) and report against multiple contracts and/or grants awarded to their registered DUNS number. The awardee can sort and filter their worklist by type (i.e. contract or grant), by awarding agency, and by other filter terms. They will be able to see, by award number, the FFATA sub-award reports filed against that particular contract and/or grant.

Q. Who is required to file a FFATA report in FSRS?

A. The FFATA Sub-award Reporting System (FSRS) will collect data from Federal prime awardees on sub-awards they make: a prime grant awardee will be required to report on its sub-grants and a prime contract awardee will be required to report on its sub-contracts.

CONTRACTS
In accordance with Federal Acquisition Regulation clause 52.204-10 (Reporting Executive Compensation and First-Tier Sub-contract Awards), Prime Contractors awarded a federal contract or order are required to file a FFATA sub-award report by the end of the month following the month in which the prime contractor awards any sub-contract greater than $25,000. This reporting requirement will be phased-in (see below):

Phase 1: Reporting sub-contracts under federally-awarded contracts and orders valued greater than or equal to $20,000,000, reporting started July 8, 2010.

Phase 2: Reporting sub-contracts under federally-awarded contracts and orders valued greater than or equal to $550,000, reporting started October 1, 2010.

Phase 3: Reporting sub-contracts under federally-awarded contracts and orders valued greater than or equal to $25,000, reporting starts March 1, 2011.

Although the requirement to report sub-awards is being phased-in at certain dollar levels, if you would like to start reporting prior to the start date for your sub-contracts, the system is available to you for reporting.

GRANTS
In accordance with 2 CFR Chapter 1, Part 170 REPORTING SUB-AWARD AND EXECUTIVE COMPENSATION INFORMATION, Prime Awardees awarded a federal grant are required to file a FFATA sub-award report by the end of the month following the month in which the prime awardee awards any sub-grant equal to or greater than $25,000. The reporting requirements are as follows:

  1. This requirement is for both mandatory and discretionary grants awarded on or after October 1, 2010.

  2. All sub-award information must be reported by the prime awardee.

  3. For those new Federal grants as of October 1, 2010, if the initial award is equal to or over $25,000, reporting of sub-award and executive compensation data is required.

  4. If the initial award is below $25,000 but subsequent grant modifications result in a total award equal to or over $25,000, the award will be subject to the reporting requirements, as of the date the award exceeds $25,000.

  5. If the initial award equals or exceeds $25,000 but funding is subsequently de-obligated such that the total award amount falls below $25,000, the award continues to be subject to the reporting requirements of the Transparency Act and this Guidance.

Q. How should auditors test compliance pursuant to Part 3L, Reporting, steps 10 and 11 (pp. 3-L-16), of the March 2011 Single Audit Compliance Supplement regarding subaward reporting under Federal Funding Accountability and Transparency Act (FFATA or the Transparency Act)?

A: In the event that applicable subawards were not properly reported by a recipient pursuant to FFATA, auditors should evaluate compliance with these requirements based on whether a recipient demonstrated a "good faith" effort to comply. Demonstration of a "good faith" effort by a recipient should be evidenced by proper documentation such as: emails or phone logs of communication between a recipient and the awarding agency or the General Services Administration; or computer screen shots that illustrate recipient attempts to upload information into the FFATA Subaward Reporting System (FSRS). Auditors are not required to report audit findings when there is evidence a recipient demonstrated a "good faith" effort. However, auditors are still required to report audit findings for non-compliance with the FFATA reporting requirements that are not supported by a recipient’s demonstrated "good faith" effort. Completed audits which reported audit findings or modifications of opinion based solely on Part 3L, steps 10 and 11 do not need to be amended.

The auditor is not required to consider audit findings or modifications of audit opinions based solely on Part 3L, steps 10 and 11 when performing the risk based approach under OMB Circular A-133 if the auditor can determine that the recipient previously demonstrated a "good faith" effort to comply. For example, a material non-compliance, material weakness in internal control over compliance, or a modified opinion based solely on Part 3L, steps 10 and 11 in a previously issued audit report would not preclude a program from being low risk or an entity from qualifying as a low risk auditee in the two subsequent year audits if the auditor determines the recipient demonstrated a "good faith" effort.

This modified audit guidance is being provided due to the newness of the FFATA reporting requirements and implementation challenges that recipients have had with the new FFATA reporting process. However, it is important for recipients to note that they are still required to comply with FFATA requirements and the requirements will continue to be subject to audit in FY 2012. Auditors performing 2011 single audits are strongly encouraged to remind those charged with governance of the recipient of the entity’s responsibilities under FFATA.

Password Requirements

Q. What are the password requirements?

A. The following rules apply to FSRS passwords:

The password must be 10-14 characters in length.
The password must contain two each of the following:
Upper/lower case letters, numbers, and special characters.

An example of an acceptable password is: AAbb1234!@

DUNS Number

Q. What is a DUNS number?

A. A Data Universal Numbering System (DUNS) number is a unique, non-indicative 9-digit identifier issued and maintained by D&B that verifies the existence of a business entity globally. D&B assigns DUNS numbers for each physical location of a business. All U.S. Government contractors/grantees globally can receive a DUNS number at no charge and, under normal circumstances, within 24-72 business hours when using the D&B web form process by accessing: http://fedgov.dnb.com/webform.

Q. Are all sub-awardees required to have a DUNS number?

A. Yes, the Transparency Act requires information disclosure concerning entities receiving Federal financial assistance through Federal awards such as Federal contracts, sub-contracts, grants, and subgrants. See 31 U.S.C. 6101 note. One of the data elements required is the unique identifier of the entity receiving the award and the parent entity of the recipient, should the entity be owned by another entity. The Unique identifier used is the entity's Dun & Bradstreet (D&B) Data Universal Numbering System (DUNS) Number. See OMB M-09-19 at 11. For prime and sub-grant recipients, OMB has issued interim final guidance requiring such recipients to obtain a valid DUNS number. See 2 CFR Part 25.

Agency Coordinator (AC)

Q. What is an Agency Coordinator?

A. An Agency Coordinator (AC) is a Federal government user who has full access to FSRS for their agency hierarchy level and below. ACs can manage the agency contacts, approve new agency contact registrations, review FFATA reports submitted by prime awardees against awards given by their agency, and run certain reports on data from their registered level and below.

Point of Contact (POC)

Q. What is a Point of Contact?

A. Points of Contact (POCs) are Federal government users who have full access to FSRS for their assigned agency hierarchy level and below. POCs can manage the agency contacts, approve new agency contact registrations, review FFATA reports submitted by prime awardees against awards given by their agency, and run certain reports on data from their registered level and below.

Awardee

REGISTRATION

Q. I am a contractor/grantee, how do I register on FSRS?

A. Step 1: Go to www.FSRS.gov.
Step 2: Click on the “Awardees” link.
Step 3: Click the “Register” button on the right-hand side of the page under new awardees: register.
Step 4: Follow the on-screen directions to register for a new account. You will receive an email message in which you will need to validate to activate your account.

Q. How do I get help registering for an awardee user account?

A. Step 1: Access the FSRS online home page (www.FSRS.gov.).
Step 2: Click on “Awardees” in the “Log-In or Register Now” box on the home page.
Step 3: Click “Registration Instructions for Awardees” under the returning awardees: login fields.

Q. I am registered in eSRS (for contractors only, not applicable to grantees). Do I have to register again to access FSRS?

A. No, you do not need to re-register if you have an existing account in eSRS. You can use the same login credentials to log in to FSRS. Once you are logged into either system, you can switch to the other system by clicking on the “Log-in to…” link at the top right of the screen on any page.

Q. I do not have a DUNS number, why won’t FSRS allow me to register without one?

A. You must provide a DUNS number in order to be able to register in FSRS as a awardee user. If your company or organization does not have a DUNS number, you will need to obtain one from Dun & Bradstreet. Call D&B at 866-705-5711 or use the webform (http://fedgov.dnb.com/webform) if you do not have a DUNS number. The process to request a DUNS number takes about ten minutes and is free of charge. Once you have obtained a DUNS Number from D&B, you must then register with the System for Award Management (SAM) at www.sam.gov. After you have completed your SAM registration, you will now be able to register in FSRS as an awardee user.

Q. Can I register under more than one DUNS number, with only one email address?

A. No. FSRS uses your e-mail address as your account identification. Each user account (i.e. e-mail address) can only be associated with one DUNS number. Therefore, if you need user accounts associated with multiple DUNS numbers, you will need to register using multiple (different) e-mail addresses.

Q. Can my company register under one (1) email to be used by the entire organization?

A. Yes. Although we do not recommend it, if an organization has a centralized reporting structure where multiple people need access to the same account to coordinate and submit FFATA sub-award reports, a company/organization may register in FSRS under one (1) e-mail address associated to their prime awardee DUNS to be used by their entire organization, if they so choose.

Q. My company/organization name, DUNS, contract/grant value, or agency is not correct

Contract A. This data is transferred from FPDS-NG and is not editable in FSRS. You will need to update your DUNS and company name at Dun and Bradstreet (D&B) and then update your registration at System for Award Management (SAM) at www.sam.gov. Once you correct the data in SAM, you must then contact your Contracting Officer. The Contracting Officer will be able to correct this in FPDS-NG, and the data will be automatically corrected in FSRS.

Grant A. The company/organization name and DUNS number data is transferred from and is not editable in FSRS. You will need to update your DUNS and company name at Dun and Bradstreet (D&B) and then update your registration at System for Award Management (SAM) at www.sam.gov. Once you correct the data in SAM, you must then contact your Grants Management Officer. The grant award value and agency data is pre-populated from the awarding agency’s FAADS+ file submission. Your Grants Management Officer will be able to correct this in FAADS+, and the data will be automatically corrected in FSRS.

Q. If my DUNS number information is incorrect, how can I fix it?

A. Update your D&B information on the D&B web form at fedgov.dnb.com/webform. After you make the desired changes and D&B confirms the changes made in their system, you will need to review the information in SAM.

To view the D&B information in SAM:

  1. Go to the SAM Homepage: www.sam.gov
  2. Locate the “Log in to SAM” box.
  3. Enter your user ID and Password, and then click the “Log In” button.
  4. Select “Update/Renew” to the right of the associated DUNS number on the “Manage Registrations” page.
  5. Click on “D&B Monitoring” on the registration menu on the left side of the screen.
  6. If the information is correct from D&B, click “yes” to accept data provided by D&B.
  7. A warning box will appear. Select “OK” to transfer the information to the General Information page of your SAM.
  8. Review the General Information page. Click on "Validate/Save Data" at the bottom of the page. If every mandatory field has been completed, you will receive a "Registration Complete" message.

After you receive the "Registration Complete" message, it will take 24 to 48 business hours to process the SAM update.

The D&B time frame for the changes to take effect in SAM is usually 24 business hours but may vary from country to country.

NOTE: If it has been more than two business days since you received confirmation from D&B that your DUNS record has been modified and when entering SAM the D&B monitoring information is still not correct, please contact D&B at govt@dnb.com.

Q. What Happens if I enter the incorrect DUNS Number in FSRS?

A. If you mistakenly register under the incorrect DUNS number:

  1. Click “Awardees” on the left navigation bar under Awardees
  2. Click the “Search Filters” link to expand the search fields. Enter the awardees email address in the keywords field and click “apply search”.
  3. Click the “Edit” icon to the left of the awardees entry.
  4. Type in the new DUNS number in the [keyword] field
  5. Click “go” to locate the new company
  6. Select the correct DUNS from the dropdown box and save the changes.

PASSWORD

Q. How do I recover my lost password?

A. You can select “forgot password” from the log in screen, and a new log in will be emailed to you. Here are a few hints for using the temporary password: The system will allow you to request multiple passwords. If you attempt to log-in using the first password sent instead of the last/most recent password sent, the system will not recognize the password. If you copy and paste the password, be careful not to include spaces. Also, verify that you have entered the correct email address in the log in field.

ACCOUNT MANAGEMENT

Q. How can I delete an account for someone who no longer works for my company/organization?

A. Awardees are not able to delete accounts. Contact the Federal Service Desk at www.fsd.gov to have the account disabled.

Q. Can I register under more than one DUNS number, with only one email address?

A. No. FSRS uses your e-mail address as your account identification. Each user account (i.e. e-mail address) can only be associated with one DUNS number. Therefore, if you need user accounts associated with multiple DUNS numbers, you will need to register using multiple (different) e-mail addresses.

Q. Can my company register under one (1) email to be used by the entire organization?

A. Yes. Although we do not recommend it, if an organization has a centralized reporting structure where multiple people need access to the same account to coordinate and submit FFATA sub-award reports, a company/organization may register in FSRS under one (1) e-mail address associated to their prime awardee DUNS to be used by their entire organization, if they so choose.

Q. I have changed my email address, how do I change that on my account?

A. The email cannot be changed on your existing account, because it will impact all of your reports. Please create a new account using the new email address. Once you have completed this, contact the Federal Service Desk at www.fsd.gov and use the “Ask A Question” or “Live Chat” feature to request that all of the reports associated with the old email address be migrated to your new email account.

Q. The person who used to do our reports is no longer with our company. What will happen to all of our data and will we be able to access any previous data?

A. If the person is no longer with your company, the data can be migrated to another user’s account. Contact the Federal Service Desk at www.fsd.gov and use the “Ask A Question” or “Live Chat” feature to request that they migrate the data.

SYSTEM ACCESS

Q. I am unable to log into the FSRS system and have not clicked on the link in the registration notification email that I received.

A. After submitting your FSRS registration information, open your email to look for the FSRS registration notice. In the email, click on the provided FSRS link to confirm your information and to continue the registration process. You may now log in to your account.

Note: If you are unable to locate the registration notice in your inbox, please check your trash and/or spam folders in your email account.

Q. I am unable to log into the FSRS system, because I have changed my email address.

A. The email cannot be changed on your existing account, because it will impact all of your reports. Please create a new account using the new email address. Once you have completed this, contact the Federal Service Desk at www.fsd.gov and use the “Ask A Question” or “Live Chat” feature to request that all of the reports associated with the old email address be migrated to your new email account.

FILING REQUIREMENTS

Q. I’m a sub-contractor/sub-awardee; do I need to file a FFATA report in FSRS?

A. Sub-contractors/Sub-awardees cannot file a FFATA sub-award report in FSRS. Only the prime awardee is required (and able) to report sub-award actions in the FSRS reporting module.

REPORTING

Q. Can Awardees who are registered under the same DUNS number see each others’ reports?

A. NO, they will have the ability to see that the report has been submitted within the “FFATA Reports” list (there will be a dash in the left column), but they will not be able to review or edit the reports submitted by other individuals within their company.

Q. I am a Prime Awardee and I am unable to change the DUNS number that appears on my prime award (i.e. contract or grant award) when entering data within the FFATA report.

A. You cannot make changes to your DUNS number information in FSRS.

For Contractors: his information must be corrected/entered in FPDS-NG. Contact your contracting officer for assistance.

For Grantees: This information must be corrected/entered by the awarding agency in their FAADS+ file. You may flag the DUNS number for investigation by your awarding agency. Contact your Grants Management Officer for further assistance.

Q. I made a mistake on a submitted report and I need to make a correction. How can I make the corrections?

A. Once a report is submitted, you must "Reopen" the report to make changes.

Step 1: Go to www.FSRS.gov
Step 2: Click on "Awardee".
Step 3: Login to FSRS using your user ID and Password.
Step 4: Click "Create/Review Reports" and select "FFATA Reports".
Step 5: Locate the desired report using the “Search Filters” option.
Step 6: Click the “Edit” icon beside the report you wish to edit.
Step 7: If the report is Submitted, you will need to “Reopen” the report to be able to make any changes. To do so, select the “Reopen to Edit Report” button from the “Report History” box in the right sidebar. Make your desired changes and resubmit.
Step 8: Please note, the system only maintains the most recent version of a sub-award report. This new report will be transmitted to USAspending for display as the sub-award report for that award number and month.

Q. I am trying to submit a report, but I keep receiving an error message that says the report already exists.

A. You can only have one FSRS FFATA sub-award report per prime contract or grant award number, including drafts, per Report Month (month/year).

For instance, if you have two drafts, you will have to delete the extra draft in order to submit the report.

Use the following steps to delete the extra draft once you have logged into the system:
Step 1: Click on “Create/Review Reports” on the top navigation bar
Step 2: Select the report type.
Step 3: Click on either the “Drafts” or the “All” sub-tab to view the Draft report.
Step 4: Click on the “Delete” button to the right of the report you need to delete.

Q. How do I report an address outside of the US?

A. FSRS is able to accept foreign recipient locations and/or project place of performance. When completing an editable location field, the prime awardee selects “Non-US” from the State drop down menu. When Non-US is selected for State, then a non-United States country must be selected and the zip code field and the Congressional District become optional.

Q. Why can’t I enter negative values in a report?

A. You cannot enter negative numbers in FSRS. You are required to enter their actual sub-award amount. If a negative transaction is filed in FSRS it will be rejected. You can only enter the actual sub-award amount in positive numbers. If you need additional information, please contact your contracting officer/grants management officer.

Q. What do the colors of the checks mean in the Progress section?

A. Green means completed
Red X means an error or not finished
Gray means an optional field not completed

Q. How do I edit an existing report?

A. Step 1: Go to www.FSRS.gov
Step 2: Click on "Awardee".
Step 3: Login to FSRS using your user ID and Password.
Step 4: Click “Create/Review Reports” and select “FFATA Reports”.
Step 5: Locate the desired report using the “Search Filters” option.
Step 6: Click the “Edit” icon beside the report you wish to edit.
Step 7: If the report is Submitted, you will need to “Reopen” the report to be able to make any changes. To do so, select “Reopen to Edit Report” button from the “Report History” box in the right sidebar. Make your desired changes and resubmit.

Q. Why am I unable to view or edit a report in the list?

A. If you see a “—“ where the “view” or “edit” icon should be, then this means you do not have ownership rights to view or edit the report. Another user within your company/organization has created those reports and only that user can edit the report. If the user is no longer with your company/organization, you can contact the helpdesk and request that the reports filed by them be migrated to the new user with the responsibilities of filing the reports.

Q. What is a Task Order?

A. “Task order”, for FSRS reporting, means a task, delivery, or call order for supplies and/or services placed against an established contract, blanket purchase agreement (BPA), or basic ordering agreement.

Q. What is a Treasury Account Symbol (TAS)?

A. A Treasury Account Symbol (TAS) is the receipt, appropriation, expenditure and other fund account symbols and titles as assigned by the Department of the Treasury used for Governmentwide Accounting purposes. If you do not know the TAS for your contract, contact your Contracting Officer.

Q. On my FFATA report, the physical address is incorrect but the mailing address is correct; how do I update it?

A. Address data is pulled from the contract information in SAM & your DUNS#, therefore, any corrections will need to be made as follows:

Prime Contractor: Address data is pulled from FPDS-NG and can only be corrected by the contracting officer who entered the information. No address information can be changed in FSRS for Prime contractors. If a report has been previously submitted prior to the change, the updated information will not be reflected in that report. The customer will need to “Copy” the report which will refresh the data populated from FPDS-NG and SAM. The user will then need to “Reopen” the original report and delete it in order to submit the new report for the same Subcontract Award Date (month/year).

Prime Grant Recipient: Address data is pulled from SAM and can only be corrected by the Grants Management Officer who entered the information. No address information can be changed in FSRS for Prime Awardee. If a report has been previously submitted prior to the change, the updated information will not be reflected in that report. The customer will need to “Copy” the report which will refresh the data populated from FAADS+ and SAM. The user will then need to “Reopen” the original report and delete it in order to submit the new report for the same Subcontract Award Date (month/year).

Sub-contractors Data:The address is pulled from your DUNS# and therefore any corrections will need to be made with SAM and Dun and Bradstreet (D&B) prior to submitting your report. If a report has been previously submitted prior to the change, the updated information will not be reflected in that report. To update the information in a previously submitted report, the Prime Contractor/Recipient will need to “Reopen” the report and edit the Sub-awardee Information step. Click the edit icon for the desired report, navigate to Step 5 “Sub-contractor Data” and click “Delete This Sub-awardee” button for the DUNS with the incorrect information. Then, click “Add Another Sub-contractor” and enter the desired DUNS and click “Fetch Info from DUNS” which will pull data in real-time from SAM and/or Dun & Bradstreet.

Q. How can I fix an incorrect award amount?

A. For Contractor: We do not enter contract value information in FSRS. It is sent downstream from FPDS-NG. If there was a correction in FPDS-NG after a report was filed, the user needs to copy the report which will refresh the contract data from in real-time from FPDS-NG. Then, the user must “Reopen” the original report and delete it to be able to submit the updated report for the same Subcontract Award Date (month/year).

For Recipients: We do not enter the grant dollar value information in FSRS. It is sent downstream from FAADS+. If there was a correction in FAADS+ after a report was filed, the user needs to copy the report which will refresh the grant data from in real-time from FAADS+. Then, the user must “Reopen” the original report and delete it to be able to submit the updated report for the same Subcontract Award Date (month/year).

REPORTS MIGRATION

Q. How can I migrate reports from another contractor/recipient account within my company/organization?

A. Awardees can only see reports or contracts/grants that match their DUNS number, therefore, you cannot see or migrate any reports that are not under your DUNS number or across DUNS numbers, and a request to migrate reports under your DUNS number must be in writing. Contact the Federal Service Desk at www.fsd.gov and use the “Ask A Question” or “Live Chat” feature.

Q. My company purchased another company that was registered in FSRS. How do I migrate these reports to my account?

A. The system doesn't allow the sub-award report data to be migrated across DUNS#. We can only migrate sub-award report data amongst FSRS users within the same DUNS#. If you have purchased a company/organization then your contracting officer/grants management officer needs to do a novation agreement. The data will be updated in the appropriate system (FPDS-NG/FAADS+) and transmitted to FSRS to allow the new owner to report. Additional questions should be directed to your contracting officer/grants management officer. Contact the Federal Service Desk at www.fsd.gov and use the “Ask A Question” or “Live Chat” feature.

AWARDEE WORKLIST

Q. I can’t add a contract/grant to my work list. I get a message that the contract/grant is not found in the system. What am I supposed to do?

A. If you see the error message “Award not in FSRS” and your Contract/Grant does not appear, contact your contracting officer/grant management officer to ensure the information has properly been entered into FPDS-NG or FAADS+ (whichever is applicable).

Q. How do I add a contract number or FAIN to my worklist?

A. Contract in FSRS: If the contract can be found, add it to the Worklist.

Contract/Grants not in FSRS: If you see the error message “Award not in FSRS” and your Contract/Grant does not appear, contact your contracting officer/grant management officer to ensure the information has properly been entered into FPDS-NG or FAADS+ (whichever is applicable).

FPDS

Q. How do I contact FPDS-NG?

A. If you are having problems using FPDS or need other application support, contact the FPDS Help Desk at https://www.fpds.gov/help/index.jsp

Contact Information:
Phone 703-390-5360
Email: fpdssupport@gce2000.com

Hours of Operation:

  1. Level 1 – Hosting Infrastructure and Severity 1 application issues: 24x7x365.
  2. Level 2 – Application Support: 7:00AM Eastern Time to 7:00PM Pacific Time government workdays.
  3. Level 3 – Application Support: 7:00AM Eastern Time to 7:00PM Pacific Time government workdays.

VIEWING REPORTS

Q. How can I sort within the columns?

A. When viewing FSRS Reports, you can sort these reports by any of the column headers. To do this, simply click on the black arrow in the header of the column you wish to sort by. The column will display in ascending order. If you click on the black arrow in the header of the column a second time, the column will now display in descending order.

Government

REGISTRATION

Q. How do I register in FSRS as a Federal Government user?

A. Step 1: Go to www.FSRS.gov.
Step 2: Click on "Federal Government"
Step 3: Click on the "Register" tab
Step 4: Complete the registration

Your user ID and password will be e-mailed to you confirming your registration.
Your registration must be approved by your agency’s designated FSRS Agency Coordinator (AC) or Point of Contact (POC).
Once your registration has been approved, you can access FSRS

Q. What permission levels should I select when registering as a Federal Government user?

A. Your FSRS Agency Coordinator (AC) or Point of Contacts (POCs), can advise you which level to select.

Q. What agency office and/or location should I register under, as a Federal Government user?

A. Your FSRS Agency Coordinator (AC) or Point of Contacts (POCs), can advise you which office and location to select.

Q. Why can’t I see my Federal Government user’s pending registration?

A. Because the Federal Government user has either:
- registered under an office/agency that you don’t have approval rights for
- registered under an incorrect office/agency, or
- didn’t click on the confirmation link sent via email.

Q. I am a government user; how do I recover my lost password?

A. Step 1: Access the FSRS online home page (www.FSRS.gov).
Step 2: Click on "Government" in the "Log-In or Register Now" box on the home page.
Step 3: Next, click the "Forgot my password" tab.
Step 4: Enter your e-mail address
Step 5: Click 'Go'

NOTE: The password will be reset and a temporary password will be emailed to you.

Q. Is it possible for agencies to be notified when information on an award is 'flagged'?

A. Not in the October 29, 2010 release of the FSRS grants sub-award reporting functionality. An alert or the ability to extract the flagged data is something GSA is looking at for the next release. Initially, Federal agency representatives will need to log-in to FSRS.gov where they can review FFATA sub-award reports filed against grants awarded by their agency (at their hierarchy level and below). They will be able to review each report. If there are ‘flagged’ data elements in that report, they will see an additional tab containing the data element and the explanation. This facilitates a structured dialogue with the prime awardee following the agency’s own instigative process.

Q. How does the information flagged by the Prime Awardee get transmitted back to the associated Agency?

A. Initially, Federal agency representatives will need to log-in to FSRS.gov where they can review FFATA sub-award reports filed against grants awarded by their agency (at their hierarchy level and below). They will be able to review each report. If there are ‘flagged’ data elements in that report, they will see an additional tab containing the data element and the explanation. This facilitates a structured dialogue with the prime awardee following the agency’s own instigative process.

PASSWORD

Q. How do I recover my lost password?

A. Step 1: Access the FSRS online home page (www.FSRS.gov).
Step 2: Click on "Government" in the “Log-In or Register Now” box on the home page.
Step 3: Next, click the “Forgot my password” tab.
Step 4: Enter your e-mail address
Step 5: Click ‘Go’
NOTE: The password will be reset and a temporary password will be emailed to you.

VIEWING REPORTS

Q. How to view a FSRS report submitted to your agency?

A. Log into FSRS

Click on “Reports” or “FFATA” under “Reports” in the left navigation
This will bring you to the “FFATA Reports” Section

Use the search filters to locate a specific report

You may enter any portion of the Federal Government Awardee’s name who submitted the report in “Keyword” to narrow your search; and
Click on “Apply Search.”
This will display a list of existing FFATA Reports
To select and view a report click on the magnifying glass icon

Q. I am a Federal Government user and I need to review a FFATA Report in FSRS. Can you approve me?

A. Unfortunately, we cannot approve any Government user in FSRS, unless there is not an Agency Coordinator (AC) or Point of Contact (POC) listed for your agency. Only the AC or POC can approve a government user for their Agency. Please contact your AC or POC.

Q. How can I view the reports submitted by my agency’s prime awardees?

A. Step 1. Login to FSRS under the “Government User” link on the homepage.
Step 2. Click “Reports” on the left-navigation panel or “FFATA” under the “Reports” link.
Step 3. All FFATA Sub-award Reports will appear.
Step 4. If you want to select a different status, click on “Search Filters” and select the desired status from the “Status” drop down.

Q. I don’t understand the reporting data fields in the FSRS FFATA reports. Can you explain?

A. Please reference the data dictionary link in the Tips bar on the right-hand side of the screen. There is one for the contracts community and one for the grants community.

Q. How can I sort within the columns?

A. When viewing FSRS FFATA Reports, you can sort these reports by any of the column headers. To do this, simply click on the black arrow in the header of the column you wish to sort by. The column will display in ascending order. If you click on the black arrow in the header of the column a second time, the column will now display in descending order.

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Documents

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News

April 10, 2014 - IAE Update on the OpenSSL Heartbleed Vulnerability

In accordance with updates from OMB and US-CERT, the Integrated Award Environment (IAE) surveyed all IAE systems to determine if they were impacted by the Heartbleed Vulnerability. We validated the following systems do not use the software affected by the Heartbleed Vulnerability: SAM, FPDS-NG, FBO, eSRS, FSRS, CFDA, and WDOL.

CPARS, PPIRS and FAPIIS have been updated to OpenSSL version 1.0.1g which resolved the vulnerability. All users are required to reset passwords for these three systems upon next log-in. There is no evidence of a security incident on any of the systems.

If you use the same password on IAE systems as you do on other internet sites, you should take appropriate precautions. For additional information, see updates at US-CERT: https://www.us-cert.gov/ncas/current-activity/2014/04/08/OpenSSL-Heartbleed-Vulnerability.

Question of the Month:
Who is required to file a FFATA report in FSRS? View the answer

New! As of October 29, 2010, FSRS.gov now supports both contracts and grants sub-award reporting. Prime awardees, click here to register or log-in.

Viewer Software:

Some documents linked from this page are in PDF, Flash, or PowerPoint format. To view these files, you may need to download:

» Adobe Acrobat Reader
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» Microsoft PowerPoint Viewer 2007

For questions about FSRS, contact:

» Your contracting officer for questions about FSRS applicability to your contracts.

» For Help: Federal Service Desk